Locus GTD

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Tag Group ​

A collection of related tags with selection rules.

Definition ​

A Tag Group organizes related Tags into logical categories and controls how many tags from that group can be selected for a task.

Purpose ​

Organization ​

  • Group similar tags together
  • Logical categorization
  • Easier tag management
  • Cleaner interface

Selection Control ​

  • Single selection: Choose only one
  • Multiple selection: Choose several
  • Prevents conflicting tags
  • Enforces consistency

Selection Modes ​

Single Selection ​

Only one tag from the group can be selected.

Example: Energy Level

⚡ Energy Level (Single Selection)
├── 🔴 High Energy
├── 🟠 Medium Energy
└── 🔵 Low Energy

A task can have:

  • ✅ High Energy
  • ❌ High Energy + Medium Energy (not allowed)

Use for: Mutually exclusive categories

  • Energy levels
  • Priority levels
  • Status indicators

Multiple Selection ​

Multiple tags from the group can be selected.

Example: Location

📍 Location (Multiple Selection)
├── 🏢 Office
├── 🏠 Home
├── 📍 Anywhere
└── 🏪 Errands

A task can have:

  • ✅ Office + Home (can do at either)
  • ✅ Anywhere (location independent)
  • ✅ Office + Home + Anywhere (all locations)

Use for: Non-exclusive categories

  • Locations
  • Tools needed
  • Collaboration types

Creating Tag Groups ​

In Settings ​

  1. Go to Settings → Tag Groups
  2. Tap + to create group
  3. Set properties:
    • Title: Group name
    • Tags: Add tags to group
    • Selection Mode: Single or Multiple
  4. Save

Assigning Tags to Groups ​

  1. Create or edit tag
  2. Select Tag Group
  3. Choose the group
  4. Save

Common Tag Group Patterns ​

Energy Level (Single) ​

⚡ Energy Level
├── High Energy
├── Medium Energy
└── Low Energy

Rule: One energy level per task

Time Available (Single) ​

⏱️ Time Available
├── < 15 minutes
├── 15-30 minutes
├── 30-60 minutes
└── > 1 hour

Rule: One time estimate per task

Location (Multiple) ​

📍 Location
├── Office
├── Home
├── Anywhere
└── Errands

Rule: Can select multiple locations

Collaboration (Multiple) ​

👥 Collaboration
├── Independent
├── Teamwork
├── Communication
└── Waiting For

Rule: Can select multiple types

Priority (Single) ​

🎯 Priority
├── High
├── Medium
└── Low

Rule: One priority level per task

Tools (Multiple) ​

🛠️ Tools Needed
├── Computer
├── Phone
├── Office Equipment
└── Internet

Rule: Can need multiple tools

Tag Groups in Task Editor ​

Single Selection Groups ​

When adding tags:

Energy Level: ○ High  ○ Medium  ● Low

Radio buttons - select one only.

Multiple Selection Groups ​

When adding tags:

Location: ☑ Office  ☑ Home  ☐ Anywhere

Checkboxes - select multiple.

Benefits of Tag Groups ​

Consistency ​

  • Enforces tagging standards
  • Prevents mistakes
  • Maintains system integrity

Clarity ​

  • Clear categorization
  • Organized tag lists
  • Easier to find tags

Efficiency ​

  • Faster tagging
  • Grouped display
  • Logical organization

Flexibility ​

  • Mix single and multiple
  • Customize per need
  • Adapt to workflow

Best Practices ​

Group by Purpose ​

  • Energy: Single selection
  • Location: Multiple selection
  • Tools: Multiple selection
  • Priority: Single selection

Limit Groups ​

  • 3-5 tag groups maximum
  • Too many = complexity
  • Keep it simple

Clear Names ​

  • Descriptive group titles
  • Obvious purpose
  • Easy to understand

Consistent Logic ​

  • Similar tags together
  • Logical groupings
  • Intuitive organization

Tag Groups vs Tag Hierarchy ​

Tag GroupTag Hierarchy
Flat collectionParent-child structure
Selection rulesNo selection rules
OrganizationalHierarchical
Controls selectionShows relationships

Use both: Groups for selection control, hierarchy for relationships.

Managing Tag Groups ​

Editing Groups ​

  1. Go to Settings → Tag Groups
  2. Tap group to edit
  3. Modify properties
  4. Save changes

Adding Tags to Group ​

  1. Edit tag
  2. Select tag group
  3. Save

Removing Tags from Group ​

  1. Edit tag
  2. Select "No Group"
  3. Save

Deleting Groups ​

  1. Go to Settings → Tag Groups
  2. Swipe left on group
  3. Tap Delete
  4. Confirm

WARNING

Deleting a group doesn't delete the tags, just removes the grouping.

Example Setups ​

Minimalist ​

⚡ Energy (Single)
📍 Context (Multiple)

Comprehensive ​

⚡ Energy Level (Single)
⏱️ Time Available (Single)
📍 Location (Multiple)
👥 Collaboration (Multiple)
🛠️ Tools (Multiple)

Work-Focused ​

🎯 Priority (Single)
📍 Work Location (Multiple)
👥 Team (Multiple)
⏱️ Duration (Single)