Inbox Processing

The Inbox is where you capture everything that has your attention. Processing your inbox regularly is crucial to maintaining a healthy GTD system.

What is the Inbox?

The Inbox is a temporary holding place for:

Quick thoughts and ideas
Tasks you haven't organized yet
Items that need clarification
Anything that captures your attention

The Two-Minute Rule

If a task takes less than 2 minutes to complete, do it immediately instead of adding it to your inbox!

Capturing Tasks

Quick Capture

From Homepage: Tap the + button
From Home Screen: Long press the app icon → "Add Task"
From Widget: Tap the add button in the widget

Quick vs. Full Entry

Quick Entry: Just enter a title and save
Full Entry: Long press the + button to set project, tags, due date, etc.

Processing Mode

Processing mode helps you efficiently organize inbox items with a card-based interface.

How to Process

Go to Inbox view
Tap the Process button (top-right)
For each task, swipe through the card interface:

Processing Options

Action	Description
✅ Complete	Mark as done and move to next
📋 Organize	Set project, tags, due date
🗑️ Delete	Remove if not needed
🔄 Convert to Project	Turn into a project
⏭️ Skip	Process later

Setting Task Properties

While processing, you can set:

Project: Where does this belong?
Tags: What context is needed?
Due Date: When should it be done?
Duration: How long will it take?
Notes: Additional details

Auto-Save

Changes are automatically saved when you tap "Complete" or move to the next task.

Processing Workflow

mermaid

graph TD
    A[Capture in Inbox] --> B{Is it actionable?}
    B -->|No| C[Delete or Reference]
    B -->|Yes| D{Takes < 2 minutes?}
    D -->|Yes| E[Do it now]
    D -->|No| F{Multiple steps?}
    F -->|Yes| G[Create Project]
    F -->|No| H[Add to Task List]
    H --> I[Set Context & Due Date]
    G --> I

Best Practices

1. Capture Everything

Don't filter while capturing - just get it into the inbox:

✅ "Call dentist"
✅ "Research vacation destinations"
✅ "Buy milk"
✅ "Learn Spanish"

2. Process Regularly

Set a schedule for processing:

Daily: Quick 5-minute review
Weekly: Thorough inbox clearing

3. Make Quick Decisions

Don't overthink - trust your gut:

What's the next action?
Where does it belong?
When should it be done?

4. Keep Inbox Empty

Aim for "Inbox Zero" regularly:

Process, don't just review
Make decisions, don't defer them
Clear your mind by clearing your inbox