Tag Hierarchy

Parent-child relationships between tags for better organization.

Definition

Tag Hierarchy allows you to create parent-child relationships between Tags, organizing them into a tree structure for better categorization and filtering.

Structure

Parent-Child Relationships

💼 Work Related (Parent)
├── 📊 Project Management (Child)
├── 👥 Team Meetings (Child)
└── 📚 Training (Child)

🎯 Personal Development (Parent)
├── 📖 Reading (Child)
├── 🎓 Online Courses (Child)
└── ✍️ Writing (Child)

Multiple Levels

You can nest tags multiple levels deep:

💼 Work
├── 📊 Projects
│   ├── Client A
│   └── Client B
└── 👥 Meetings
    ├── Team Standup
    └── Client Calls

Recommended depth: 2-3 levels maximum

Creating Tag Hierarchies

Set Parent Tag

1. Create or edit a tag
2. Tap Parent Tag field
3. Select the parent tag
4. Save

Example:

• Create "Project Management" tag
• Set parent to "Work Related"
• Result: Work Related → Project Management

Build Hierarchy

1. Create parent tags first
2. Create child tags
3. Assign parent relationships
4. Organize logically

How Hierarchies Work

Inheritance

Child tags inherit context from parents:

Example:

• Tag: "Team Meetings"
• Parent: "Work Related"
• Context: Work + Meetings

Filtering

When filtering by parent tag:

• Shows tasks with parent tag
• Shows tasks with any child tag
• Inclusive filtering

Example: Filter by "Work Related":

• Shows tasks tagged "Work Related"
• Shows tasks tagged "Project Management"
• Shows tasks tagged "Team Meetings"

Display

Tags show hierarchy in lists:

💼 Work Related
  📊 Project Management
  👥 Team Meetings
  📚 Training

Indentation shows relationships.

Common Hierarchy Patterns

By Life Area

💼 Work
├── Projects
├── Meetings
└── Admin

🏠 Personal
├── Home
├── Family
└── Health

🎓 Learning
├── Reading
├── Courses
└── Practice

By Context Type

📍 Location
├── Office
├── Home
└── Travel

⚡ Energy
├── High
├── Medium
└── Low

👥 People
├── Solo
├── Team
└── Client

By Project Phase

🚀 Product Launch
├── Planning
├── Development
├── Testing
└── Marketing

By Tool/Resource

💻 Digital
├── Computer
├── Phone
└── Tablet

📝 Physical
├── Office
├── Paper
└── Equipment

Using Hierarchies Effectively

Broad to Specific

Organize from general to specific:

• ✅ Work → Projects → Client A
• ✅ Personal → Home → Kitchen
• ❌ Random nesting without logic

Consistent Structure

Use similar patterns across hierarchies:

Work
├── Type A
├── Type B
└── Type C

Personal
├── Type A
├── Type B
└── Type C

Meaningful Relationships

Parent-child should make sense:

• ✅ Work → Meetings (logical)
• ✅ Learning → Reading (logical)
• ❌ Office → High Energy (unrelated)

Hierarchies in Perspectives

Filter by Parent

Create Perspective filtering by parent tag:

"All Work Tasks":

• Filter: Has tag "Work Related"
• Result: Shows all work tags (parent + children)

Filter by Child

Or filter by specific child:

"Project Management Only":

• Filter: Has tag "Project Management"
• Result: Shows only this specific tag

Combine Filters

Mix parent and child filters:

"Work Projects at Office":

• Filter: "Work Related" (parent) + "Office" (location)
• Result: Work tasks doable at office

Hierarchies vs Groups

Tag Hierarchy	Tag Group
Parent-child structure	Flat collection
Shows relationships	Controls selection
Nested organization	Selection rules
Inheritance	No inheritance

Use both: Hierarchy for organization, groups for selection control.

Best Practices

Keep It Shallow

• 2-3 levels maximum
• Deeper = harder to navigate
• Simple is better

Logical Grouping

• Related tags together
• Clear relationships
• Intuitive structure

Don't Over-Organize

• Not every tag needs a parent
• Some tags work standalone
• Add hierarchy when it helps

Review Regularly

Monthly check:

• [ ] Are hierarchies still useful?
• [ ] Any to simplify?
• [ ] Any to reorganize?

Use for Big Systems

Hierarchies shine when you have:

• 20+ tags
• Multiple life areas
• Complex workflows

Managing Hierarchies

Moving Tags

Change parent relationship:

1. Edit child tag
2. Select new parent
3. Save

Tag moves to new hierarchy.

Removing from Hierarchy

Make tag standalone:

1. Edit tag
2. Select "No Parent"
3. Save

Tag becomes top-level.

Reorganizing

Restructure hierarchies:

1. Plan new structure
2. Update parent tags
3. Move child tags
4. Test in perspectives

Example Setups

Simple (2 Levels)

Work
├── Projects
├── Meetings
└── Admin

Personal
├── Home
├── Health
└── Learning

Detailed (3 Levels)

Work
├── Client Work
│   ├── Client A
│   └── Client B
├── Internal
│   ├── Team Projects
│   └── Admin
└── Development
    ├── Training
    └── Research

Context-Based

Location
├── Office
│   ├── Desk
│   └── Meeting Room
├── Home
│   ├── Office
│   └── Anywhere
└── Outside
    ├── Errands
    └── Travel

Related Terms

• Tag
• Tag Group
• Perspective
• Task